Conference Visa

Submitting and Processing an Indian Conference Visa

Visit https://indianvisaonline.gov.in and select the “Regular/Paper Visa Application” option.
Fill out the online visa application form by choosing “Conference Visa” as the visa type from the dropdown menu.
After completing the form, print it, sign it, and submit it physically with required documents to the nearest Indian Mission/Post or Indian Visa Application Center (IVAC). You can find the appropriate center via the “Visa Services” section on the site.

A valid passport (minimum 6 months validity, 2 blank pages).
A printed and signed visa application form.
Two recent passport-sized photographs (specifications on the website).
An invitation letter from the conference organizer in India, detailing the event, dates, and your role (e.g., speaker, attendee).
Clearance from Indian Government Authorities:
1. For conferences organized by government bodies or PSUs, prior approval from the nodal ministry (e.g., Ministry of Home Affairs or Ministry of External Affairs) may be required.
2. For non-government-organized events, clearance from the Ministry of Home Affairs (MHA) is often needed, which the conference organizer must obtain and share with you.
Proof of residence (e.g., utility bill or ID from your home country).
Travel itinerary and conference registration details (if applicable).

Processing typically takes 4-6 weeks or more, as Conference Visas require additional scrutiny and clearance from Indian authorities (e.g., MHA and MEA).
Applicants are advised to apply at least 45 days in advance of the conference date.
You can track your application status via the “Visa Enquiry” link on the portal: https://indianvisaonline.gov.in/visa/VisaEnquiry.

Conference Visas are single-entry and valid only for the duration of the conference, with a possible short extension (e.g., 2-5 days) before and after the event.
Unlike e-Visas, Conference Visas are not available online as an e-Visa category; they fall under the regular/paper visa process.
Fees vary by nationality and are listed on the Indian Mission/Post website specific to your country (accessible via the main portal).

Check the “Visa Instructions” section on the website for detailed steps: https://indianvisaonline.gov.in/visa/instruction.html.
Contact the Indian Embassy/Consulate in your country for specific requirements or clarifications, as they handle the final submission and processing. Links to Missions are available on the portal under “Indian Mission/Post.”